PROCEEDINGS OF THE ORTONVILLE CITY COUNCIL

                              

Community Center Meeting Room

200 Monroe Ave, Ortonville, MN

Monday, June 21, 2010

                                                 7:00 P.M.

CALL TO ORDER AND ROLL CALL:

Mayor David Dinnel called the Regular City Council Meeting to order at 7:00 P.M. Roll Call was taken with the following present: Mayor Dinnel, Reinke, Dorry, Berkner, Doren, Meyer. Absent: Randleman. Staff Present: Char Grossman, Susan Lundell, Dave McLaughlin, Sarah Karels, Jason Mork, Christine Boyle, Kathy Korth, Tim Scherer. Media Present: Mike Swenson (Ortonville Independent). Also Present: Doug Gulley, Vicki Grimli.

AGENDA AMENDMENTS:

Remove: VI.e. Bids on Library Furniture-Sale of 4 Tables

Add: XI.d. Golf Course Employee

XI.e. EDA Fundraiser

XI. f. Use of City Picnic Tables

XI.g. Municipal Pier

XII.b. Social Networking Class

XII.c. Mowing Property

XII.d. Shop Parking Lot

A motion was made by Reinke and seconded by Berkner and passed unanimously to approve the Agenda Amendments as presented.

APPROVAL OF MINUTES:

a. Approve Minutes of City Regular Meeting 06-07-10

b. Approve Minutes of Emergency Special Meeting 06-14-10

A motion was made by Doren and seconded by Reinke and passed unanimously to approve the Minutes as presented with the word “possible” removed from the bottom of page 6 of the June 7 regular meeting minutes.

PUBLIC PARTICIPATION AND CORRESPONDENCE:

None.

CONSENT AGENDA:

a. Approve Use of City Picnic Tables by Big Stone City for Centennial July 9 & 10

b. Resolution Approving Hiring Cody Backstrand as Fireman

c. Resolution Approving Appointment of Election Judges for 2010 Primary and General Elections (List to be Presented at Meeting Time)

d. Approve Application and Permit for VFW Post 3964 for Temporary On-Sale Liquor License-June 26 & 27

e. Approve Bid Results for Sale of Library Furniture-Approve Sale of an Additional 4 Tables at $15 Each

A motion was made by Doren and seconded by Meyer and passed unanimously to approve the Consent Agenda with Items d. and e. removed.

A motion was made by Meyer and seconded by Reinke to approve an application and permit for the VFW Post 3964 for a Temporary On-Sale Liquor License-June 26 & 27 with Dorry abstaining and all others voting in favor.

Librarian Vicki Grimli reported that she received complaints that the surplus library furniture sold at auction went too cheaply and should be rebid. Questions and discussion followed.

A motion was made by Doren and seconded by Berkner and passed unanimously to approve the Bids for surplus library furniture as presented.

A motion was made by Reinke and seconded by Doren and passed unanimously to sell 4 additional library tables to Bill Wiik at $15 apiece.

Doren moved and Meyer seconded that the following Resolution be adopted:

RESOLUTION 10-074

RESOLUTION APPROVING HIRING CODY BACKSTRAND AS FIREMAN

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Reinke, Meyer and the following voted Nay: None.

Resolution 10-074 passed this 21st day of June 2010.

Motion by Doren and second by Meyer that the following Resolution be adopted:

RESOLUTION 10-075

RESOLUTION FOR APPROVAL OF ELECTION JUDGES FOR PRIMARY AND GENERAL ELECTIONS 2010

BE IT AND IT IS HEREBY RESOLVED, by the City Council of the City of Ortonville, Minnesota that the following list is hereby approved as election judges for the 2010 Primary and General Elections with compensation fixed at $10.00 per hour:

Kim Sykora, Head Judge, Charleen Grossman,

Dianne Cornelisen, Frances Fridgen, Marylin Jurgens, Linda L. Krogsrud, Kathleen M. Oakes, Doris Scheff, Ethel E. Swenson, Sarah Karels, Susan Lundell, Mel Reinke

Upon roll call vote the following voted Aye:  Berkner, Doren, Dorry, Dinnel, Meyer, Reinke.  Nay:  None.

Resolution 10-075 passed this 21st day of June 2010.

ACKNOWLEDGMENT OF RECEIPT BOARD/COMMISSION/COMMITTEE MINUTES:

a. Utility Committee Meeting Minutes 06-04-10

b. Street Committee Meeting Minutes 06-09-10

c. EDA Minutes 06-02-10

d. Golf Board Minutes-06-01-10

A motion was made by Berkner and seconded by Doren and passed unanimously to acknowledge receipt of the above minutes.

BOARD/COMMISSION/COMMITTEE REPORTS:

a. Utility Committee Recommendation: Resolution Approving Amendment to City Fee Schedule to Include Outside City Limits Water Hook Up Fee-$1,250.00

Doren moved and Berkner seconded that the following Resolution be adopted:

RESOLUTION 10-076

RESOLUTION APPROVING AMENDMENT TO CITY FEE SCHEDULE TO INCLUDE OUTSIDE CITY LIMITS WATER HOOK-UP FEE-$1,250.00

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Reinke, Meyer and the following voted Nay: None.

Resolution 10-076 passed this 21st day of June 2010.

a. Street Committee Recommendation: Resolution Approving Purchase of six (6) “Building Permits Required” Signs-$150.00

Berkner moved and Reinke seconded that the following Resolution be adopted:

RESOLUTION 10-077

RESOLUTION APPROVING THE PURCHASE OF 6 “BUILDING PERMITS REQUIRED” SIGNS-$150.00

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Reinke, Meyer and the following voted Nay: None.

Resolution 10-077 passed this 21st day of June 2010.

Public Works Supervisor Tim Scherer was asked to order “Permits Required” signs rather than “Building Permits Required” signs if the order has not been completed.

b. Golf Board Recommendation: Resolution Approving Payment to Clubhouse Managers for Percentage of Punch Cards Sold

Discussion and questions followed. The Golf Board approved including the payment of 15% of the punch card fees to the clubhouse managers but the issue was not brought to the City Council for approval.

Doren moved and Berkner seconded that the following Resolution be adopted:

RESOLUTION 10-078

RESOLUTION APPROVING PAYMENT TO THE CLUBHOUSE MANAGERS FOR A PERCENTAGE OF PUNCH CARDS SOLD

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer and the following voted Nay: Reinke.

Resolution 10-078 passed this 21st day of June 2010.

The next contract with the Golf Course Managers will include clarifications and or changes on this and other issues.

STAFF REPORTS:

a. Ambulance Coordinator Christine Boyle-EMT Policy Book

Ambulance Coordinator Christine Boyle presented a revised Emergency Medical Technician Policy Manual that outlines the Ortonville Ambulance Service’s policies and procedures.

City Attorney Dave McLaughlin has reviewed the document and recommended that the Council adopt it.

Dorry moved and Reinke seconded that the following Resolution be adopted:

RESOLUTION 10-079

RESOLUTION ADOPTING THE ORTONVILLE AMBULANCE SERVICE EMERGENCY MEDICAL TECHNICIAN POLICY MANUAL

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Reinke, Meyer and the following voted Nay: None.

Resolution 10-079 passed this 21st day of June 2010.

b. Clerk Administrator Char Grossman-Meeting with MN USDA Rural Development and Upper MN Valley Regional Development Commission-Proposed Municipal Building Project.

Clerk Administrator Char Grossman reported on a meeting with USDA and Regional Development officials regarding the financing of a city office building. Three options were considered as follows: Renovation of the current Police Building, an addition to the City Maintenance Shop and constructing a new city office building. The City Council is waiting for a report on asbestos removal in the Police Building before proceeding with one of the options.

NEW BUSINESS:

a. Resolution Approving Contract Between City and Independent Contractor Roy Bailey for Residential Building Inspection

Reinke moved and Doren seconded that the following Resolution be adopted:

RESOLUTION 10-080

RESOLUTION APPROVING CONTRACT BETWEEN CITY AND INDEPENDENT CONTRACTOR ROY BAILEY FOR RESIDENTIAL BUILDING INSPECTION SERVICES

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Reinke, Meyer and the following voted Nay: None.

Resolution 10-080 passed this 21st day of June 2010.

b. Statement of Values-Code of Conduct-Handout from Mayor Dinnel at last Regular Council Meeting

A motion was made by Doren and seconded by Reinke and passed unanimously to adopt a Statement of Values promoting and maintaining the highest standards of personal and professional conduct in city government.

A motion was made by Reinke and seconded by Meyer and passed unanimously to adopt a Code of Conduct for City Council, Board and Commission Members.

c. Dixon Street Project Cost Increase

Dorry moved and Berkner seconded that the following Resolution be adopted:

RESOLUTION 10-081

RESOLUTION APPROVING DIXON STREET IMPROVEMENTS AT THE MINNESOTA STREET INTERSECTION AT COUNTY CONTRACT PRICES-$18,438.00

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Meyer, Dinnel, Reinke.  Nay: None.

Resolution 10-081 passed this 21st day of June 2010.

d. Hire Additional Golf Course Employee

Doren moved and Reinke seconded that the following Resolution be adopted:

RESOLUTION 10-082

RESOLUTION APPROVING HIRING TONY SCHAKE AS PART-TIME SEASONAL EMPLOYEE FOR GOLF COURSE

Upon roll call vote the following voted Aye: Berkner, Doren Dorry, Dinnel, Meyer, Reinke. Nay: None.

Resolution 10-082 passed this 21st day of June 2010.

e. EDA Fundraiser

Council Member Doren reported on a Fundraiser being held for the Regional Trailhead Project.

f. Use of City Picnic Tables for Cancer Walk

A motion was made by Reinke and seconded by Doren and passed unanimously to lend 12 City picnic tables to a Cancer Walk Fundraiser on September 18.

g. Municipal Pier

A discussion was held regarding keeping the Municipal Pier clean. Public Works Supervisor Tim Scherer will ask the DNR for help in keeping geese off of the pier.

UNFINISHED BUSINESS:

a. Second Reading of Ordinance No. 10-02 Amending Section 73.10-Golf Cart Use

RESOLUTION 10-083

RESOLUTION APPROVING SECOND READING AND ADOPTION OF ORDINANCE NO. 10-02 AMENDING CHAPTER 73 BICYCLES AND RECREATIONAL VEHICLES, SECTION 73.10 GOLF CARTS, SUBDIVISION B

Upon roll call vote the following voted Aye: Berkner, Doren Dorry, Dinnel, Meyer, Reinke. Nay: None.

Resolution 10-083 passed this 21st day of June 2010.

b. Social Networking

Council Member Doren reminded the Council to attend a Social Networking 101 for Businesses class on Monday June 28 at 6:30 P. M. at the Ortonville Library Medial Center.

c. Mowing Property

City residents Jim & Sharon Johnson sent a letter to the City requesting that neighboring EDA property be mowed. Council Member Doren stated that the EDA is making arrangements for the property to be maintained.

d. Parking Lot at City Shop

Dorry moved and Dinnel seconded that the following Resolution be adopted:

RESOLUTION 10-084

RESOLUTION APPROVING USING 5” OF ASPHALT TO REPLACE THE PARKING LOT AT THE MAINTENANCE SHOP

Upon roll call vote the following voted Aye: Berkner, Doren Dorry, Dinnel, Meyer, Reinke. Nay: None.

Resolution 10-084 passed this 21st day of June 2010.

Reinke moved and Berkner seconded that the following Resolution be adopted:

RESOLUTION 10-085

RESOLUTION APPROVING CONTRACT WITH SEV’S GRAVEL AND EXCAVATING FOR MAINTENANCE SHOP PARKING LOT EXCAVATION-$43,871.13

Upon roll call vote the following voted Aye: Berkner, Doren Dorry, Dinnel, Meyer, Reinke. Nay: None.

Resolution 10-085 passed this 21st day of June 2010.

Doren moved and Dorry seconded that the following Resolution be adopted:

RESOLUTION 10-086

RESOLUTION APPROVING CONTRACT WITH BITUMINOUS PAVING, INC. FOR MAINTENANCE SHOP PARKING LOT REPLACEMENT PROJECT-$48,160.00

Upon roll call vote the following voted Aye: Berkner, Doren Dorry, Dinnel, Meyer, Reinke. Nay: None.

Resolution 10-086 passed this 21st day of June 2010.

Public Works Superintendent Tim Scherer will get quotes on curb and gutter for the parking lot area.

CONSIDERATION OF BILLS:

a. Approve Expenditures

A motion was made by Doren and seconded by Reinke and passed to approve the bills as presented with Berkner abstaining.

EXECUTIVE SESSION:

Mayor Dinnel closed the Regular Council Meeting at 8:22 P. M. and called an Executive Session to order at 8:25 P.M. to discuss pending litigation and an employment matter regarding the prior City Administrator with City Attorney David McLaughlin.

The Executive Session was closed at 8:44 P. M. by Mayor Dinnel.

Mayor Dinnel reconvened the Regular Council meeting at 8:45 P. M.

A motion was made by Berkner and seconded by Meyer and passed unanimously to direct the City Attorney to seek review of the Unemployment Compensation Judges Findings regarding the prior City Administrator.

ADJOURNMENT:

There being no further business to come before the Council, Dorry moved and Reinke seconded and the motion passed unanimously to adjourn the meeting at 8:50 P. M.

APPROVED:

David Dinnel                                                                 Mayor

ATTEST:

Charleen Grossman

City Clerk-Administrator